HOUSING SIGN-UP INSTRUCTIONS

Table of Contents

1. Upped the Service Level for 2012

3. Application Process

4. Application Process Steps

8. Fall Application/Cancellation Penalty Schedule

9. Instructions for Student Athlete Housing and Potential Staff Members

10. Living-Learning Communities at Tech

13. 2012 Sign-Up Calendar

We’ve heard you and have searched for a solution! After much research we found that StarRez was the only vendor that had all the components that met all of your demands. Many of your peer institutions use StarRez such as: Cornell, University of Illinois Urban Champaign, Harvard Business School, Dartmouth, University of California at Berkeley, and Stanford University just to name of few.

We are very excited about the new online housing system, and feel that the new technology it offers will make the application process simpler and more efficient with an increased range of services. This system enables you to complete your entire application process online. Room self selection and roommate matching are the most striking features of the new program.

Roommate matching enables students to communicate with various potential roommates directly. You can now:

remain anonymous and request students you have never met.

share your Myspace or Facebook links in your profile so fellow students know who you are and what you’re all about.

view possible matches only using certain answers to particular question(s). You may prefer someone who is a complete opposite of yourself or very similar.

choose a specific friend.

manage your roommate request(s).

Room Self Assign - for the first time, you will make the assignments! When your time ticket opens up, you will be able to search and select your room. This year, the student with the best selection number will use his or her time ticket to self assign and pull in roommate(s).

We hope you enjoy your options and all the positive changes new for you this year.

Fall 2012 tentative housing rates can be viewed at www.housing.gatech.edu

Application Process

Online Room Selection is a two part process:

(1)Filling out the Housing Application by Thursday, March 1 and(2)Selecting a Room.

Students who apply by the March 1 deadline will be given a room selection number. The room selection number will be sorted by and within class status according to the number of credit hours earned at Georgia Tech at the end of the fall 2011 semester—the lower the room selection number, the better.

important

Some students may not be able to Stay in their same room due to ThinkBig Programs and for administrative reasons.

How to Apply for Housing

Log-In:

1 Go to www.housing.gatech.edu

2 Click on “My Housing” (top right hand side of the page)

3 Log in using your GT Account and your email password

After logging in you will land on the student’s home page. Please view your name, classification, and email address on the left hand side of the page for accuracy. Then, choose Application at the top left hand side of the page to get started.

First you will select the term you are applying for.

To apply for the upcoming Fall/Spring choose:

2012-2013 Academic Year (8/18/2012 – 5/3/2013)

housing does not offer a fall only contract

2012-2013 ‘AY Athlete, Staff, Non Student (8/18/2012 – 5/3/2013)

Now that you have selected the housing term you are applying for, the application process consists of several steps.

Term:

HOW TO APPLY FOR HOUSING

Step 1 Select Welcome

This will begin your application.

Step 2 Payment Page

You will need to either make a $600 prepayment or accept a delay of prepayment.

If your expected family contribution is $18,000 or less according to your financial aid records or if you’re a President’s Scholar, Tech Promise or staff member, your delay of prepayment is automatically assessed when you apply online. If you are unable to make the $600 prepayment by March 1 please call the Central Housing Office or email information@housing.gatech.edu use the subject delay of prepayment and include your gtID#.

To complete the payment page you will be asked to accept the application cancellation penalty schedule. Penalties will be assessed to your student account if you cancel your application/contract.

Step 3 Accept Contract

Carefully read and accept the contract electronically. An application isconsidered complete after you accept the contract since penalties will be assessed.

Step 4 Contact Phone Number

Please list your best contact phone number or cell phone number so we can contact you quickly in case we have questions about your application/room assignment.

Step 5 Building Preferences

You can list 6 housing preferences in order of interest. You may wish to review the building descriptions in advance at http://www.housing.gatech.edu/reshalls/index.cfm. You can update your preferences up until the time assignments are made.

Step 5a Building Preference Comments

You can add any comments about your housing application.

Step 6 Think Big Communities

If you want to be a roommate of a ThinkBig participant or be part of a ThinkBig program you will fill out this section. You can indicate up to 3 ThinkBig programs. Please read the ThinkBig instructions for more details (see page 10).

Step 7 Profile Questions

Create your profile by answering a series of questions regarding your personal living preferences so that you may participate in the roommate matching process.

Step 8 Profile Screen Name

Your screen name is used as your profile name for the purpose of roommate searching. It will be viewed by other students and allows you to be anonymous. If you prefer not to be anonymous, you can use your actual name. Maximum of 20 characters for your screen name is allowed. If you would like other potential roommates to view your Facebook or Myspace you can enter the links.

Step 9 Roommate Preferences

Search by Details:

If you already have a roommate in mind, you can find them using details like gtID#, GT Account, Last Name, First Name, or Screen Name. If you see “no matching roommate(s) have been found” it is possible that the student you have requested has not yet applied for housing.

Search by profile questions or Search by browse matching:

If you do not have a specific person in mind, you can compare profiles and identify new potential roommates based on how they match your profile; the system can give you a listing of potential roommates to choose from. You can contact potential roommates by email using your screen name on this step.Your roommate request(s) can be updated up until the time assignments are made.

When you are accepted as a requested roommate, or your request for a roommate has been accepted/rejected, the system will send you an email inviting you to return to the portal to review and update your roommate selection(s). To be eligible to be assigned together, you must have either:

requested someone who accepted your request or

accepted when someone requested you

Step 10 Roommate Over Building Choice

You will choose whether you prefer your roommate(s) over your preferred location or your preferred location over your roommate(s). Housing will use this information if you fail to self assign.

Step 11 View Confirmation

You have finished all the steps of your application. You can log in and make changes to your application until an assignment is made.

The remaining steps of room selection will be locked until March 5.

Step 12 Room Selection Number

On March 5 your room selection number and room selection timeslot will be viewable.

Step 13 Renew Same Room

On March 5 – you can assign yourself to your same room for Fall 2012-13

(note: If you want to change rooms within the same suite use Step 14 on next page.)

Once you have an assignment you can delete that room assignment and participate in Step 14 or 15 while that step is open.

Step 14 Renew Same Building New Room

On March 6 and 7 – you can assign yourself to a new room in your current building for Fall 2012-13 (note: North Ave. East cannot choose North Ave. West, South or North; Eighth Street East cannot choose Eighth Street West or South etc.)

Once you have an assignment you can delete that room assignment and participate in Step 15 according to your timeslot until self assign is closed

Step 15 Room Search & Assign

March 8 through March 16 you will be able to search and select your room. The student with the earliest online room selection timeslot will use his or her timeslot to self assign and pull-in “accepted” roommate(s). Ideally we suggest all accepted roommate(s) gather at one computer to choose the room(s) together.

To be pulled in, all potential roommates must have signed-up for housing by March 1. We recommend requesting and accepting all potential roommates before the online room selection begins on March 8.

Once you have an assignment you can delete that room assignment and reassign to another room up until self assign is closed.

Cancel My Housing

If you cancel your application by March 1 you will not be charged penalties. This cancels your application/assignment. If you decide you want housing later, you must reapply.

Fall Application/Cancellation Penalty Schedule

Cancellation Dates | 1st time applying and made a $600 prepayment (One time $80application fee) | 1st time applying and accepted a delay of prepayment (One time $80 application fee) | Previously applied and made a $600 prepayment | Previously applied and accepted a delay of prepayment

March 2 - March 31 | Refund $370 | Billed $230 | Refund $450 | Billed $150

April 1 - April 30 | Refund $220 | Billed $380 | Refund $300 | Billed $300

May 1 - June 30 | Refund $70 | Billed $530 | Refund $150 | Billed $450

July 1 - July 31 | Refund $0 | Billed $600| Refund $0 | Billed $600

August 1 - August 17 | Billed an additional $400 | Billed $1,000 | Billed an additional $400 | Billed $1,000

August 18 - May 2013 | Billed full rental amount for two semesters Fall and Spring | Billed full rental amount for two semesters Fall and Spring | Billed full rental amount for two semesters Fall and Spring | Billed full rental amount for two semesters Fall and Spring

If you’re living in student athlete housing for Fall 2012, you should choose the term: 2012-2013 ‘AY Athlete, Staff, Non Student (8/18/2012 – 5/3/2013).

If you are not able to access this term, please contact Danie Daluisio at 404-894-5507. You will complete the following steps:

Welcome Information

Pay or Delay of Payment (accept penalty schedule)

Accept Contract

Contact Phone Number

View Student Athlete Information

View Confirmation

After you apply, your coach will provide Housing with your room assignment.

If you haven’t made the decision to live on campus, it is better to wait and apply later to prevent cancellation penalties.

Please do not apply for housing until you’re notified whether you have or have not been offered a staff position.

If you receive a staff position, you can apply starting February 23. When applying you should choose the term: 2012-2013 ‘AY Athlete, Staff, Non Student (8/18/2012 – 5/3/2013). If you are not able to access this term, please contact Holly Shikano at staffselection@housing.gatech.edu.

You will complete the following steps:

Welcome Information

Delay of Payment (accept penalty schedule)

Accept Contract

Contact Phone Number

Profile Screen Name

Roommate Preferences (The Department of Housing will only assign “accepted” online roomates.)

View Student Staff Information

View Confirmation

Holly Shikano will provide Housing with your staff room assignment.

Instructions for Student Athlete Housing

Instructions for Potential Staff Members

Living-Learning Communities at Tech

ThinkBig is an exciting out-of-classroom experience that provides you with the opportunity to explore fun and interesting topics through social events, campus outings, and VIP style events in the metro Atlanta area! The program is designed to promote student engagement with Tech faculty around broad topics of interest and helps students get to know faculty members. More than 800 residents have participated in ThinkBig in the past and they have explored everything from international affairs to urban outdoor adventures!

In 2012-2013 we will offer 12 ThinkBig communities:

community location

1 ATL: The 411 on the 404North Avenue Apartments

2 Kids@NatureWest Campus Apartments (background check required)

3 High Tech ConnectWest Campus Apartments

4 Humor: Putting the HA in AHA!North Avenue Apartments

5 International HouseFSA and Hayes (separate application required)

6 Life in Art and ImaginationNorth Avenue Apartments

7 LEGO RoboticsNorth Avenue Apartments

8 Music MattersWest Campus Apartments

9 Sustainability and Outdoor LeadershipNorth Avenue Apartments

11 Techie-Trekie: Exploration in North Avenue Apartments Space Colonization

10 Thought for Food West Campus Apartments

12 Women, Science, and Technology Stein and Goldin (separate application required)

LIVING-LEARNING COMMUNITIES AT TECH

You’ll have the opportunity to sign up for a Living Learning Community when you apply for 2012-2013 housing. Participants will live together in apartment style housing and can select one non-ThinkBig roommate of your choice. Please note that International House and Women, Science, & Technology do not allow non-community participants as roommates. ThinkBig is a two semester commitment and has a $150 per semester fee.

All ThinkBig participants and non-ThinkBig roommate(s) must apply for housing by the March 1st deadline and must fill out the ThinkBig step on the application. Applying for ThinkBig will take priority over all other preferences. The Department of Housing will assign you to the room based on the program you were accepted into.

If you want to participate in International House (I-House) or Women, Science and Technology (WST) you must apply on their website:

I-House (http://ihouse.gatech.edu/wordpress/)

WST (http://www.wst.gatech.edu/lc.html)

The deadline for this application is February 10th. You will also need to complete the following directions.

How to Apply to be in ThinkBig:

When you get to the ThinkBig Communities Step the first question will be “Do you want to participate in a ThinkBig Program?” Answer yes and fill out your program choice(s) to be considered for ThinkBig. If you are interested in one program, only request that program and leave the other two program choices blank, etc. If you have several students who want to be roommates in the same ThinkBig community, you must make sure you ask for the same programs in the same order.

LIVING-LEARNING COMMUNITIES AT TECH

How to Apply to be a roommate of someone in ThinkBig, but not participate in ThinkBig:

If you want to be a non-ThinkBig roommate, answer “No, you do not want to participate in ThinkBig” and then answer yes to the question, “Do you want to be a non-ThinkBig roommate”.

ThinkBig Roommate Instructions

Roommate Preferences (Step 9) is where you will find your roommates.

If you see “no matching roommate(s) have been found” one of two reasons are possible. One, the student(s) you are requesting has not applied for housing yet. Two, the student(s) you have requested did not apply for ThinkBig or apply as a non-ThinkBig roommate. All roommates must have accepted each other and must have answered yes to one of the above questions on the ThinkBig Community step in order to be roommates.

Undergraduate/Graduate 2012 Sign-Up Calendar

February 1 – March 1 Pay $600 and Apply Online

February 27 Summer Apply Available

March 1 Last Day to Cancel without a Penalty

March 5 View Room Selection Number & Timeslot

March 5 Self Assign Same Room

March 6 and 7 Self Assign Same Building Different Room

March 8 – March 16 Self Assign using Timeslot date

April 4 Last Day to Choose Same Room for Summer

April 20 View Summer 2012 Assignment

Georgia Tech Housing genuinely appreciates the trust you place in our services and we value you as a customer.

www.housing.gatech.edu

353 Ferst Drive | Atlanta, GA 30332

404-894-2470

www.housing.gatech.edu